Monitoring Student's Practice Sessions
- Daniel Kalman
- Sep 6, 2023
- 2 min read
Updated: Nov 27, 2023
When a student feels good about being a part of the MaS community, we see better re-enrollment numbers, better attendance records, and more students willing to write us a 5-star review.
A quick way to form a bond among our students (and to learn the dance skills faster) is to require them to set practice sessions outside class, minimum of 1 hour for group programs and 2 hours for performance teams. Each student in a group program must have a total of 9 hours of practice time.
Students log their practice times using this form.
The student support specialist should track the "Prospects" module weekly and update the instructor of their practice times.
Tagging Students and Programs to the Practice Session record
Go to "Prospects" module in Zoho CRM. When the form is filled out and submitted, the list of students who logged their practice times and other relevant data will reflect in the module.
You may filter the list by Program name or Student name.
Click a Prospect Record and make sure that "Linked to Program" and "Linked to Student" fields are filled out.
To make sure all records are tagged to the right program and student, please use the pre-saved filter "Needs Tagging"
Creating the Practice Sessions Report per Program
Go to Reports module and select the "Practice Times Reports" folder.
Click "Create Report" and select the primary module "Prospects". Click "Continue".
Under "Column", select the fields you want to be displayed on the report. Apply filters as well so it will only show you the report for a specific program. Click "Save".
To create another chart for another program, you may clone an existing report and edit the "Filters" to match the criteria of the program you want to view.
Name the report then click "Save".
Click the "Create Chart" button, select the type of chart you want to use. Assign data for your y-axis and x-axis. Click "Save".
You may filter by "Date of Practice" to see practice times logged within a specific period only. You're done!
